Annual Agenda 12 May 2015

COUNCILLORS ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE PARISH COUNCIL TO BE HELD AT BARTESTREE VILLAGE HALL ON TUESDAY 12 MAY 2015 AT 7.30 PM

A G E N D A

1. To Elect a Chair/Sign Declaration of Office

2. To Elect a Vice Chair

3. To Receive Chair’s Announcements

4. To Receive Apologies for Absence

5. To Adopt the Minutes of the Meetings held on Tuesday 10 March 2015 and Tuesday 21 April 2015

6. To Receive Declarations of Interest and Applications for Dispensations

7. To Elect other Officers, Committees and Working Groups:
7.1 Responsible Finance Officer
7.2 Planning Committee
7.3 Finance Working Group
7.4 Transport Working Group
7.5 Public Right of Way (PROW) Officer
7.6 Tree Officer
7.7 Resilience Officer/Emergency Co-ordinator
7.8 Representatives to the Playing Fields Association
7.9 Representatives to the Village Hall Committee
7.10 Representatives to the Lugwardine and Diana Caroline Hopton Charties
7.11 Representatives (2) to HALC Area Meetings (SAM)
7.12 Nomination for HALC Executive

8. Neighbourhood Development Plan
8.1 To receive a Report from The NDPSG Chair

9. To Receive Brief Verbal Reports from:
9.1 District Councillor
9.2 Local Police Officer

10. Open Time – To Note Matters Raised by Local Residents Relevant to the Parish

11. Planning
11.1 To Receive a verbal Report from the Planning Committee
11.2 To Note the Minutes of the Planning Committee dated 10 March, 24 March, 7 April and 21 April 2015
11.3 S106 Monies
11.4 To Receive a Presentation by Jim Hicks of Owen Hicks Architecture relating to 2 dwellings adjacent to White House, Bartestree

12. Financial Matters
12.1 To Receive a Report and Financial Statement from the RFO
12.2 To Approve the Annual Governance Statement for 2014/15
12.3 To Appoint an Internal Auditor for 2015/16
12.4 To Agree the Cheque Signatories
12.5 To Consider and Agree:
12.5.1 Payments made since 10 March 2015 [As listed on Finance Notes] 12.5.2 Payment of outstanding Invoices [As listed on Finance Notes] 12.6 To Approve Charitable Donations
12.7 To Agree the Renewal of the Insurance Policy for 2015/16
12.8 To Approve the cost of the Play Area Inspection of £5 per week

13. Transport Working Group
13.1 To Request an update from the Ward Councillor regarding:
(a) 20 mph speed limit along the A438 between the Village Shop and Williams Mead at the beginning and end of the school day
(b) Adjustment of School sign on the A438
(c) Signage at Bartestree Crossroads

14. To Receive Questions from Councillors (tabled 7 days prior to Meeting)

15. To Appoint a delegation of Councillors to enter discussions regarding the future use of the proposed gifted land

16. To Consider work done/required under the Lengthsman Scheme
16.1 To Approve Purchase of Florescent Jacket for use by Lengthsman

17. To Receive a Report from Cllr Wilson re potential Lugwardine Car Park

18. To Approve the circulated Dates for Scheduled Parish Council Meetings 2015/16

19. To Consider holding more regular Meetings

20. To Review the Parish Clerk’s terms of employment (Private Session)

21. To Note the Information Sheet

22. To Raise Items for the next Scheduled Parish Council Meeting [no discussion]

23. To Note the Date and Time of the next Scheduled Parish Council Meeting

Eve Wilson
Parish Clerk                                                                       Date: 7 May 2015