Agenda 10 May 2016

COUNCILLORS ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE PARISH COUNCIL TO BE HELD AT BARTESTREE VILLAGE HALL ON TUESDAY 10 MAY 2016 AT 7.30 PM

A G E N D A

1. To Elect a Chair/Sign Declaration of Office

2. To Elect a Vice Chair

3. To Receive Chair’s Announcements

4. To Receive Apologies for Absence

5. To Adopt the Minutes of the Meetings held on Tuesday 8 March 2016 and Tuesday 26 April 2016

6. To Receive Declarations of Interest and Applications for Dispensations

7. To Elect other Officers, Committees and Working Groups:
7.1 Responsible Finance Officer
7.2 Planning Committee
7.3 Finance Working Group
7.4 Transport Working Group
7.5 Public Right of Way (PROW) Officer
7.6 Tree Officer
7.7 Resilience Officer/Emergency Co-ordinator
7.8 Representatives to the Playing Fields Association
7.9 Representatives to the Village Hall Committee
7.10 Representatives to the Lugwardine and Diana Caroline Hopton Charties
7.11 Representatives (2) to HALC Area Meetings (SAM)
7.12 Nomination for HALC Executive
7.13 Webmaster

8. To Consider whether the following Council documents need updating
8.1 Standing Orders
8.2 Financial Regulations
8.3 Code of Conduct
8.4 Financial Controls and Risk Assessment
8.5 Asset Register
8.6 Risk Schedule
8.7 Press and Media Policy
8.8 Grant and Donations Policy
8.9 Complaints Procedure
8.10 Publication Scheme
8.11 Website Policy
8.12 Planning Committee Terms of Reference
8.13 Neighbourhood Development Plan Steering Group Terms of Reference

9. Neighbourhood Development Plan
9.1 To receive a Report from The NDPSG Chair or Secretary
9.2 To approve the consideration of the Gladman Reg 14 Response
9.3 To approve a third grant application

10. To Receive Brief Verbal Reports from:
10.1 District Councillor
10.2 Local Police Officer

11. Open Time – To Note Matters Raised by Local Residents Relevant to the Parish

12. Planning
12.1 To Receive a verbal Report from the Planning Committee
12.2 To Note the Minutes of the Planning Committee dated 8 March, 22 March, 5 April and 19 April 2016

13. Financial Matters
13.1 To Receive a Report and Financial Statement from the RFO
13.2 To Receive a Report from the Finance Working Group
13.3 To Consider Recommendations made by the Finance Working Group
13.4 To Consider and approve the accounting procedure is to continue on a Receipts and Payments only basis
13.5 To Approve the Annual Governance Statement for 2015/16
13.6 To Appoint an Internal Auditor for 2016/17
13.7 To Agree the Cheque Signatories
13.8 To Consider and Agree:
13.8.1 Payments made since 8 March 2016 [As listed on Finance Notes] 13.8.2 Payment of outstanding Invoices [As listed on Finance Notes] 13.9 To Approve Charitable Donations
13.10 To Agree the Renewal of the Insurance Policy for 2016/17

14. To Consider Clerk’s Options re Pension

15. To Receive a Report from the Footpaths and Trees Officer

16. To Consider funding a pavement from the new development next to the White House, Bartestree to the bus stop

17. Lengthsman
17.1 To Consider work done/required under the Lengthsman Scheme
17.2 To Consider and sign Contract with Balfour Beatty for 2016/17 Lengthsman and P3 Scheme

18. To Consider work to the Play Area.

19. To Receive an update on the future use of the proposed gifted land

20. To Approve the circulated Dates for Scheduled Parish Council Meetings 2016/17

21. Parish Plan – Actions

22. To Note the Information Sheet

23. To Receive Questions from Councillors (tabled 7 days prior to Meeting)

24. To Raise Items for the next Scheduled Parish Council Meeting [no discussion]

25. To Note the Date and Time of the next Scheduled Parish Council Meeting

Eve Wilson
Parish Clerk                                               Date: 5 May 2016